Comparison between Desktop and Cloud Based Payroll Software

The payroll system of any organization takes care about managing all the employees’ financial record including salaries with any other financial benefits, wages and taxes. Paying all the employees at the end of every month is a very big responsibility of any business organization. The payroll system effectively records employees’ leaves, late coming etc. and accordingly calculates the salary. 

Managing and calculating all the employees’ salaries, other benefits and their respective tax deductions etc. is not an easy task. A single mistake in calculating taxes etc. can even make your business critical for you. For effective payroll management you might need to hire an expert professional or getting payroll management software to manage everything fast and automated way. Getting a payroll software can be cost effective than hiring a professional for the same purpose. 

Let’s check how payroll software can be effective for your business:

• Payroll software ensures right salary calculations for your employees

• Effective calculations on salary deductions

• Keep right track of employee attendance, leaves and working hours

• Calculating and paying employee taxes to government

• Tax returns filing

• Making consolidated report containing all the payroll related activities 

Payroll software for accountant can be of two types – desktop and cloud based. In desktop version the software has been installed in your computer. The software can be purchased or can be downloaded through the website of software provider. For using cloud payroll software you don’t need to install the software in your desktop system. Here the software is installed in cloud server and can be accessed remotely from anywhere. You just need to have the respective accounts login details, internet connection and you can access your account through web browsers or through mobile apps. 

Desktop and cloud based software have different mode of payment. Generally in desktop version you need to make one time or per license pricing, in case of cloud version you need to choose monthly subscription model. 

Cloud based payroll software for accountants are the result of technological advancement. Irrespective of time and place you could access your account for managing and calculating all the financial data. You can download any report; send any query from your cloud account while you’re on the go. So with cloud based technology you could always be in touch with your work. In desktop version, once you left the system no way you can access your software until you go back again to that system. In cloud you could get more data security in comparison with desktop based software. Here the data stored in cloud server and almost free from any physical damage. The cloud server automatically gets data backup. Financial data here always pass through encrypted format, so here the chance of hacking your confidential data is almost none. In desktop the data always get stored in local server which can easily get damaged physically. The data backup system is not strong here. Also your desktop system could be hacked anytime by a third party software, virus, malware etc. So your most valuable financial data is not so secured here.